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Privacy

In the course of its work, IBP3MS may collect personal information such as the name and address of an individual. IBP3MS operates on the basis of a Privacy Policy and related procedures that guide its handling of the personal information it collects. This Policy and related procedures comply with current legislation.

1. How IBP3MS Uses Personal Information

Identifying the Purpose of Personal Information. Before personal information is collected, the purpose for which it is to be used must be identified to the individual. IBP3MS will not use personal information for any other purpose.

2. Consent. IBP3MS does not collect personal information without an individual's consent. IBP3MS makes every reasonable effort to make sure that an individual understands how her or his personal information will be used.

An individual can withdraw a consent that has been given for the use of personal information. IBP3MS will explain what the consequences are of withdrawing consent. For example, withdrawing consent to use an individual's name and address may mean that IBP3MS cannot send information requested by the individual.

3. Limits for Collecting, Using, Disclosing and Keeping Personal Information. IBP3MS limits the amount and type of information collected to only the personal information that is required to accomplish the identified purpose. For example, if personal information is given to enable IBP3MS to send a booklet and if the individual does not want the IBP3MS to keep personal information for the purpose of sending additional information, the personal information will only be used for sending the booklet and will then be deleted or destroyed. IBP3MS does not use personal information for any other purpose without explaining to the individual the new use and obtaining a consent as provided under the Act.

IBP3MS does not sell, share or trade any personal information with others.

IBP3MS does not disclose individual personal information to others, except if required in the course of fulfilling the purpose for which it was collected. For example, if an individual has ordered a booklet, it may be necessary to provide a fulfilment supplier or the post office with delivery information relating to the individual requesting the booklet in order to process the request. Or, if an individual has given IBP3MS personal information in respect of raising a question about a Member IBP3MS, it may be necessary, with the consent of the individual, to provide such information to the Member in order to consider the question raised.

4. Keeping Personal Information Accurate. IBP3M keeps personal information as accurate, complete, current and relevant as necessary for the identified purposes.

An individual may challenge the accuracy and completeness of the personal information handled by the Council and have such information amended. For this purpose, please contact the Council Privacy Officer.

5. Safeguarding Personal Information. IBP3MS ensures that personal information is stored in electronic and physical files that are secure. Security measures include secure locks on filing cabinets and restricted access to computers.

"Cookies" are not attached to the IBP3MS Web site. A "cookie" is a piece of data that is stored on the hard drive of a computer that contains information about individuals. Other Web sites may contain "cookies" that accumulate information about individuals, such as the Web sites that an individual has visited.

6. Making Information Available about Privacy Policy and Procedures. IBP3MS is open about its Privacy Policy and related procedures for handling personal information. IBP3MS provides access to easy-to-understand information about the Privacy Policy and related procedures to individuals on the IBP3MS Web site and in written form. Any questions about the handling of personal information by IBP3MS can be raised with the IBP3MS's Privacy Officer.

7. Access to Personal Information. At the written request of an individual, IBP3MS will tell him or her what personal information IBP3MS has about the individual, what it is being used for and to whom it has been disclosed. In circumstances provided by the Act, IBP3MS may not be able to give an individual access to the personal information about her or him held by IBP3MS, in which case IBP3MS will explain the reason for this lack of access and, as provided by the Act, and IBP3MS will report its inability to provide access to the Privacy Commissioner.

8. Questions. Any questions about the IBP3MS's handling of personal information should be directed to IBP3MS's Privacy Officer.
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  TESTIMONIALS
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  • “I left with new information and knowledge that will be immediately applicable to my daily work. Highly recommended!”
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